CheckMate Kids Holiday Camp - Terms & Conditions
These Terms and Conditions govern bookings for CheckMate Kids holiday camps (“Camps”). They are separate from, and apply in addition to, our general CheckMate Kids Terms & Conditions; where they conflict in relation to a Camp booking, these Camp terms take precedence. Please read them carefully — by booking a place, you confirm that you have read, understood and agree to them.
1. Who we are
Camps are run by CheckMate Experiences Ltd (“CheckMate”, “we”, “us”, “our”), a company registered in England and Wales (company number 17114396), registered office Flat 8 Wesley Court, SE16 4DT. You can contact us at coaching@checkmateexperiences.co.uk.
2. Definitions
“Camp” — a holiday chess programme run by CheckMate, booked as a full week, single day, or half-day session as set out at the time of booking.
“Child” — the child for whom a place is booked.
“Parent” — the parent or legal guardian making the booking and responsible for the Child. You confirm you have authority to make the booking and to agree to these terms on the Child’s behalf.“
Booking” — a request for one or more Camp places, confirmed in accordance with section 4.
3. Eligibility
Camps are for children aged 5–15. We group children by age and ability so that each Child is appropriately matched and supported. We may decline a Booking, or — in consultation with you — move a Child between groups or formats, where we reasonably consider it in the Child’s interest or necessary for the smooth and safe running of the Camp.
4. Booking and payment
4.1 Camp fees are payable by bank transfer. Please use the Child’s full name as the payment reference. We do not take online card payment for Camps.
4.2 To book, contact us to confirm availability. We will then confirm the price and provide our bank details. A place is reserved but not confirmed until payment in full has cleared into our account. Until then, the place may be offered to another family.
4.3 Places are limited and allocated on a first-paid, first-confirmed basis.
5. Prices
5.1 Camp prices. Prices for each Camp (including full-week, half-day, and single-day options) are as advertised on our website at the time of booking. The price payable is the price displayed and confirmed at the point of booking.
5.2 Early bird pricing. Where offered, early bird pricing is available until the closing date stated at the time of booking. After the early bird closing date, the full advertised price applies. Single-day rates are not part of any early bird offer.
5.3 Sibling discount. A 10% discount applies to the second (and each subsequent) child from the same family booked onto the same Camp week. The discount is applied to the lower-priced place where prices differ.
5.4 Wraparound care. Early drop-off and late pick-up are available as optional add-ons at the rates advertised at the time of booking. These must be requested and paid for in advance.
5.5 Price changes. We may change advertised prices for future Camps at any time, but we will not change the price of a Camp you have already booked and paid for.
6. Cancellation or changes by you
6.1 To cancel or change a Booking, notify us in writing at coaching@checkmateexperiences.co.uk.
6.2 Our refund policy is:
More than 4 weeks before the Camp start date — full refund.
Between 2 and 4 weeks before the start date — 50% refund.
Less than 2 weeks before the start date, or once the Camp has begun — no refund.
6.3 No refund or credit is given for days a Child does not attend, including for illness, holiday, or late arrival / early collection.
6.4 Transfers. Subject to availability, we will try to move your Booking to another Camp week as an alternative to cancellation. Transfers are not guaranteed and a transfer of dates does not extend the refund windows above.
7. Cancellation by us
7.1 In the unlikely event that we cancel a Camp (or a Camp day), you will receive a full refund for the cancelled session within 5–10 working days. We will notify you by email and/or phone as soon as possible.
7.2 Camps may be subject to minimum numbers. If a Camp does not reach its minimum, we may cancel and offer a full refund or a transfer to an alternative week.
7.3 We are not liable for any additional costs you incur as a result of a cancellation (for example travel or childcare), and our liability is limited as set out in section 13.
8. Drop-off, collection and supervision
8.1 Children must be dropped off and collected by the Parent named on the Booking, or by a pre-authorised adult notified to us in advance. Children will not be released to an unauthorised adult.
8.2 Standard collection is by 4pm for full days and 1pm for half days, or by 5pm where late pick-up has been booked. Please collect your Child promptly.
8.3 If a Child has not been collected by 15 minutes after the booked finish time, we will attempt to contact the Parent and any emergency contact. We cannot guarantee extended supervision and reserve the right to charge a late-collection fee of £10 per 15 minutes.
9. Off-site activities
9.1 Weather permitting, Camp activities may include short, supervised visits to York Gardens, the public park opposite the venue, for fresh air and breaks. By booking, you consent to your Child taking part in these supervised off-site breaks.
9.2 Off-site activities are risk-assessed and staffed at appropriate adult-to-child ratios, including supervised road crossing. If you would prefer your Child not to take part in off-site breaks, please tell us in writing and we will keep your Child on-site.
10. Health, medical and dietary needs
10.1 You must disclose any relevant medical conditions, allergies, additional needs or dietary requirements at the point of booking, and keep us updated of any changes.
10.2 We will make reasonable efforts to accommodate disclosed needs, but we reserve the right to refuse or end participation where adequate information has not been provided or where we are unable to safely accommodate a Child’s needs.
10.3 In a medical emergency, and where you cannot be reached, you authorise us to seek appropriate medical treatment for your Child.
11. Behaviour
We expect all children to treat coaches and fellow participants with respect. We reserve the right to remove a Child from a Camp without refund where their behaviour is unsafe or persistently disruptive. In such cases the Parent will be contacted immediately and is responsible for collecting the Child promptly.
12. What to bring
Children should bring a packed lunch, a water bottle (a refill station is available), snacks for the breaks, and comfortable clothing. All chess equipment and materials are provided. We are a nut-aware setting — please avoid sending nut products where possible.
13. Liability
13.1 CheckMate Experiences Ltd holds public liability insurance. We are not responsible for loss of or damage to personal belongings brought to a Camp.
13.2 To the fullest extent permitted by law, our total liability arising out of or in connection with a Booking shall not exceed the Camp fee paid for the affected Booking. Nothing in these terms limits liability for death or personal injury caused by our negligence, or for anything else that cannot lawfully be limited.
14. Photography and media
14.1 With your consent (given at the time of booking), we may photograph or film your Child during a Camp, and use those images for promotional purposes on our website, social media and printed materials.
14.2 Children whose Parents have not given consent will be excluded from photography. We will take reasonable steps to ensure this but cannot guarantee a Child will not appear incidentally in the background of images. Consent may be withdrawn at any time by contacting us in writing.
15. Data protection
We collect and process personal data in accordance with our Privacy Notice. Booking and payment information is processed only to administer your Booking and deliver the Camp. We do not share your data with third parties except as necessary to deliver the Camp or as required by law.
16. Governing law
These terms are governed by the laws of England and Wales, and any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.
17. Contact
For any queries regarding these terms, please contact us at coaching@checkmateexperiences.co.uk.
CheckMate Experiences Ltd • coaching@checkmateexperiences.co.uk • Company no. 17114396
Last updated: June 2026